Notice of Special Meeting of Shareholders
SANDY POINT IMPROVEMENT COMPANY
NOTICE OF SPECIAL MEETING OF SHAREHOLDERS
Date of Notice: April 13th, 2026
What: Special Meeting to Propose Annual Audit Waiver for Shareholder Approval
When: May 16, 2026 at 10:00am
Where: Sandy Point Improvement Company Clubhouse (Upstairs)
4460 Decatur Drive, Ferndale, WA (8248
Dear Sandy Point Improvement Company Shareholder,
You are hereby notified that a Special Meeting of the Shareholders of Sandy Point Improvement Company will be held on the date, time, and at the place set forth above.
PURPOSE OF THE MEETING
The purpose of this Special Meeting is to conduct a Shareholder vote on the following proposal:
Shall Sandy Point Improvement Company waive the requirement for an annual audit of its financial statements for the fiscal year ending on March 31, 2026, as permitted by RCW 64.38.045(2)?
In addition, the audit results from last year will be presented at the meeting but no action is necessary regarding this item.
VOTING — PROXY PARTICIPATION
Shareholders may vote at the Special Meeting in person or by directed proxy. Because the Board recognizes that many Shareholders may find it inconvenient to attend in person, a Directed Proxy Form is enclosed with this notice. Shareholders are encouraged to complete and return the proxy form by mail as soon as possible. In the alternative, you may drop off your completed proxy form at the Sandy Point Improvement Company Office. All proxy forms must be received (not just postmarked) prior to or at the Special Meeting. Proxies received after this will not be counted.
REQUIRED VOTING THRESHOLD
Pursuant to RCW 64.38.045(2), the audit waiver requires approval by 67% of the votes cast by shareholders at a meeting at which a quorum is present. A quorum consists of 34% of the Shareholders, as defined in Bylaws. Shareholders who return a proxy will be counted toward quorum.
ANNUAL WAIVER
Please note that this waiver, if approved, applies only to the fiscal year ending March 31, 2026. A separate Shareholder vote will be required each year the Board proposes to waive the audit requirement.
QUESTIONS
If you have any questions regarding this notice or the proxy form, please contact: Debbie Hunt at 4460 Decatur Drive Ferndale WA 98248, debbiehunt@oursandypoint.com, 360-384-3921
Sincerely,
Steve Stedman, President
Sandy Point Improvement Company
Pickleball Update
Pickleball update:
The demand for pickleball is greater than we ever expected. Here are some things that I am currently working with the Sandy Point Improvement Company Office to implement.
1) Key fob access for hours outside of when the pool is open.
2) Online booking system, with a mobile app. Schedule your court times at PicklePlanner, see availability and more.
3) Court rules and regulations to make it fair and reasonable for everyone and to help avoid confusion.
We have received loads of feedback on this and are working on it. More to come over the next week or two. Please hang in there as we work through the process.
Looking for Marina Enthusiasts
Looking for Fellow Marina Enthusiasts!
Hi neighbors! As the current Chair of the Sandy Point Improvement Company Marina Committee, I’m reaching out to invite a few like-minded individuals to join me in shaping the future of our marina.
We’re looking for people who are passionate about boating, waterfront access, and the long-term health and success of our marina. Whether you’re a seasoned boater or just care about the community and want to help out, your input and energy would be a huge asset.
This is a great opportunity to:
- Help guide future marina improvements
- Help plan marina related activities
- Ensure effective use of our marina facilities
- Collaborating with a great group of community members
If you’re interested or just want to learn more, please send me an email at stevestedman@mysandypoint.com . To apply send me an email with details on why you want to be part of the Sandy Point Marina Committee.
You must be a member of the Sandy Point Improvement Company. Expected time commitment would be one 30 to 45 minute Zoom meeting monthly or and occasional in person meeting to discuss and plan marina activities.
Once we have a few interested individuals we will figure out who is the best fit and expand the marina committee.
Let’s make the marina the best it can be—for today and into the future.
Thanks,
Steve Stedman
Chair, Marina Committee
President of Sandy Point Improvement Company
Department of Ecology Mailing
DEPARTMENT OF ECOLOGY ADJUDICATION MAILING
All of our members have or will receive this mailing.
You do NOT have to fill this out for the water that you receive from Sandy Point Improvement Company.
On page 3 under General Instructions, it states:
IF YOU ONLY USE WATER AS A CUSTOMER OF A WATER SYSTEM (FOR EXAMPLE, YOU PAY A WATER BILL TO A CITY, TOWN, OR PUBLIC WATER SYSTEM) YOU DO NOT NEED TO FILE A COURT CLAIM FOR THAT USE.
SANDY POINT IS A PUBLIC WATER SYSTEM AND IS RESPONSIBLE FOR ADDRESSING THIS ISSUE.
Invasive Green Crab Team
The Aquatic Invasive Species Green Crab Team are trapping and collecting Green Crabs. They are leaving the native species in the bay. You may see boats laying traps, this is the Green Crab Team.
Free At-home COVID Tests & Fire Alarms
The Fire Department at 4332 Sucia Drive in the Sandy Point Shores has free Fire Alarms that include a 10-year lithium battery now available for pickup during normal business hours. Fire Alarms are limited to three (3) per household.
Lummi Drug Enforcement Hotline
If you have concerns with a possible drug problem, call Lummi Drug Enforcement at (360) 312-2279, or text (360) 303-3052. If there is no answer, leave a message and they will return your call. This is a 24-hour emergency response service. You can also email them at tiphotline@lummi-nsn.gov. Lummi Nation Police
Covenant Compliance Reminder
A series of convenants provide standards for construction and behavior within each of the various plats of the Sandy Point Improvement Company.